CURRENT OPPORTUNITIES

Administrative Assistant

The Opportunity

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The Administrative Assistant is an integral part of the CPS team. The Administrative Assistant will report to the leadership team and will serve as a key point of contact for staff, visitors and families. The Administrative Assistant must be physically present in the school Monday through Friday from 7:30 AM - 5:15 PM.

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Responsibilities

Administrative Support:

• Greet and assist visitors and ensure the front desk is always covered 

• Answer phone calls made to the school

• Coordinate all student field trips 

• Enter data into school databases (QuickSchools, Admissions, etc.) 

• Coordinate admissions Shadow Day visits

• Maintain student records

• Serve as primary point of contact for the bus, lunch, and cleaning companies

• Manage communications regarding attendance (i.e. calling home, responding to voicemails)

• Prepare and organize school documents and information, including weekly take homes, report cards, and admissions applications 

• Track school-wide data and follow up as needed

• Gather mail and distribute to staff 

Operational Support:

• Inventory check, order, and restock (snacks, toilet paper, paper towels, plates, etc.)

• Deliver all outgoing mail to a post office in a timely manner 

• Pick up lunch daily from House of Bread in Hartford, CT

• Clean, collect, and return House of Bread pans after lunch 

• Obtain necessary driver’s license endorsement to help transport students to and from afternoon activities 

• Assist with van maintenance 

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Other duties, but not limited to: act as a liaison to the staff, supporting marketing efforts, attending school events, preparing materials for events, scheduling meetings and other requests from the school staff.

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Qualifications

• Excellent communication skills (writing and speaking) 

• Relationship builder and collaborative spirit

• Strong organizational skills and attention to detail

• Ability to individually work on multiple projects simultaneously 

• High energy, positive attitude, flexible, team player

• Proficient with Google Suite and Microsoft Office

• Ability to use discretion when dealing with confidential student information 

• Experience working as an administrative assistant preferred 

• Bilingual in English and Spanish preferred

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About Covenant Prep

Covenant Preparatory School provides young men in grades 5 through 8 from underserved communities in Hartford the foundation required to successfully pursue higher education, to develop the strength of their character, and to inspire them to live with integrity as leaders committed to their communities.  More information about the school can be found on our website: www.covenantprep.org. 

Covenant Preparatory School is strongly committed to equal opportunity for all its employees and actively seeks diverse candidates for employment. Covenant Prep does not discriminate in employment opportunities or practices on the basis of sex, race, color, religion, national or ethnic origin, age, disability, veteran status, sexual orientation, gender identification, or any other characteristic protected by law. 

How to Apply

To apply, please send a resume to Tim Doyle at tdoyle@covenantprep.org.